How Hood College uses Kodak Desktop Scanner to assist students with learning disabilities

The late nights spent in the library, the early mornings cramming in the hallway—all of those countless hours you read the textbook in hopes of mastering that assignment or test. For some students though, that’s not an option. Several students at Hood College in Frederick, MD work with Tom Kranz, the college’s Disability Services Coordinator, and Kodak Desktop Scanners on a regular basis—just to make it all a little bit easier.

20130610161930!Official_Logo_of_Hood_College

Kranz uses a scanning system to assist students who are blind, visually impaired, or suffer from other developmental disabilities that would prevent them from easily being able to study the way many of their peers do. For these students, scanning is their answer when people ask how they study and learn the material out of the textbook—they use new technologies to stay on top of things.

Fixing an old system of flatbed scanners and outdated software, Kranz upgraded to a KODAK Desktop Scanner, a new PC with updated Windows OS, and Kurzweil 3000 for Windows software. Students then take pages from their textbooks, scan them, and the information is spoken to them. With adjustable features like pace or tone, students have the capability to adjust the speaking to their pleasure—giving them the best possible experience. The system even speaks captions under pictures to help provide full comprehension.

images-of-textbooks

Strong collaboration with Kurzweil 3000 gave the Kodak Scanner what was needed to best serve the students at Hood College, making it compatible with all computers on campus—giving them access to their files wherever they need them.

With the ease and speed of the KODAK Scanners, as well as the duplex scanning, Kranz and his students are presented with top notch learning materials, giving them the edge they need to remain on par with their peers in the demanding setting that college proves to be.

Read more about this solution for Hood College.

-Hayley

Watch Kodak Alaris’ 2014 ALS #IceBucketChallenge — CEO, Presidents, & employees

To help raise awareness and support of ALS research, Kodak Alaris CEO Ralf Gerbershagen accepted CMO James Soames’ nomination to participate in the Ice Bucket Challenge. After braving a shower of icy water, Ralf nominated select members of his leadership team.

Watch the video below to see Ralf, Dennis Olbrich (President, Paper & Output Systems/Film Capture, Kodak Alaris), Dolores Kruchten (President, Document Imaging, Kodak Alaris), and employees in Document Imaging and IT participate.

 

Visit http://www.alsa.org/donate/ if you would like to donate to The ALS Association.

-Brennan

Dakota Financial wins with document management solution

As an asset-based lender, Dakota Financial has numerous responsibilities—and effective document management tops the list. Funding and managing more than 1,000 leases with more than 200,000 associated scanned images, Dakota Financial focuses on national programs designed to provide financing for customers with prior bankruptcies, tax liens, judgments, repossessions, or slow pays—mainly funding trucks, trailers, construction equipment, agricultural equipment, and machine tools.

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In search for a document management system solution built around Microsoft Office 365, Dakota’s CEO Michael Green connected with DocuSource, LLC which brought him to SkyLite Systems’ SideKick365-DCM application and the helpful integration of KODAK Capture Pro Software and KODAK Departmental Scanners. Utilizing SharePoint 2010 in Office 365 or on-premise, the SideKick365-DCM provides a robust system that can support all the items Dakota needs.

Working closely with DocuSource, LLC, Dakota found that the relationship between SkyLite Systems and the SharePoint 2010 with Office 365 would be a good fit to effectively and efficiently change the way Dakota supported its documents. Integrating directly with KODAK Capture Pro Software, the process utilizing the KODAK Scanner turned out to be the right fit to more accurately manage Dakota’s documents.

Reducing costs, easily accessible files in an offline mode, integration with Microsoft Office, unsurpassed security, fast deployment and peace of mind are some of the results Dakota has found in the transition to the new set of software solutions.

“The reliability of Kodak Scanners, the easy integration with Microsoft products, the meaningful cost and time savings, and the greater productivity that Capture Pro Software and SideKick365-DCM offer us are just the beginning of the advantages we’ve achieved by implementing this new system with DocuSource and SkyLite Systems. I would call it a win/win/win in every aspect I can think of.” –Michael Green, CEO, Dakota Financial

Click here for more information on Dakota Financial and the benefits of Capture Pro Software.

-Hayley

Next generation of KODAK Capture Pro: What’s new, free trial

Many professionals in IT and Operations are looking for solutions that will quickly covert paper into useful digital information.  The right solution is needed though.  Just scanning and extracting data into repositories could lead to issues that add cost to back-office operations and negatively impact customer loyalty.

KODAK Capture Pro v5.0 from Kodak Alaris

KODAK Capture Pro v5.0 from Kodak Alaris

To provide mid-to-large-size businesses with an updated solution, Kodak Alaris has announced the next generation of its award-winning software, KODAK Capture Pro Software v5.0, to help businesses reach greater accuracy, efficiency, and cost effectiveness in their document scanning processes.

With Capture Pro v5.0, organizations can do the following to simplify scanning, automate indexing, and more effectively leverage information.

  • Convert forms, invoices, records and other critical documents into high-quality images
  • Save costs and improve productivity
  • Effectively handle centralized and de-centralized batch capture in many industries (i.e.: government, healthcare, finance, service bureaus, and more)

Capture Pro Software is ideal for centralized and de-centralized batch capture workflows in a wide range of industries, with successful deployments in Government, Healthcare, Finance and Service Bureaus and proven impact in many business applications.

Here are some examples of how KODAK Capture Pro Software delivers results for customers.

  • Service bureau reduced data entry time by 50% and significantly enhanced accuracy
  • Hospital doubled their capacity for capturing patient records
  • S. county office improved their productivity in electronic records management by 50%

How is KODAK Capture Pro v5.0 different?  …Thought that you’d never ask.  Here are the highlights.

  • A new, quick-start user interface initiates a scan job with a single click. The simple and intuitive new graphic user interface eliminates the learning curve for knowledge workers who only occasionally use a scanner.
  • Productivity enhancements such as auto-deletion of header sheets used for document separation and multiple document splits, which is the ability to create a new document starting with each page selected in a single, split operation.
  • Support of Windows 8.1 and expanded support of new scanners from Kodak Alaris, as well as additional third-party scanners.

To date, Capture Pro Software has earned numerous awards.  The most recent was a 2014 Summer Pick Award from Buyers Laboratory LLC (BLI) for functionality, ease of use, optical mark recognition.

Interested in trying our solution for free?

 

-Brennan

Here’s a brief overview of Capture Pro Software v5.0.

Streamline the capture and access of hospital patient records

Like many other industries, the medical field is filled with records, documents, files, and just a lot of paper. With the push to “go digital,” many face the decision of how to transfer all of their documents into a new format—one that works best for them and their customers. For Chesapeake Document Services (CDS), finding an efficient way to transfer all the important data from their two largest clients, Maryland-based hospitals, was a top priority.

Originally tediously and manually entering data by hand, the service bureau wanted a way to reduce time and cost—so they turned to KODAK Capture Pro Software, and moved all the data to a more reliable system. Taking on the non-database version first, becoming familiar with the software is what led CDS to become beta testers for Capture Pro Software with the database lookup feature.

From the moment everything was implemented and running smoothly, CDS’ Director of Operations Lee Stalnaker began utilizing the barcodes on records for one of their hospital clients—making scanning a barcode the only physical action needed to gather name, date of birth, and key medical data into index files.

File, document management, digital

Source: Fiverr.com

Uploading files as a PDF or TIFF file gave the hospitals easy access to the scanned documents, and the ability of Capture Pro Software to work with a wide array of scanners and scanning programs provided the needed edge to help all of CDS’ clients—wherever they are. CDS was even awarded a contract because their use of the Capture Pro Software gave a common interface for seamless scanning with a variety of models and manufactures.

Not saving all the good stuff for their clients, CDS uses KODAK scanners at their own facilities, and have become truly brand loyal. “We have KODAK Scanners and we scan at 300 dpi in bitonal mode, as that’s ideal for OCR,” said Stalnaker. “To enhance scanning speed, we work in landscape with the i1860 Scanner, and we can complete an entire box of records in about 45 minutes.”

Other solution benefits include:

  • Turnaround times decreased significantly with faster data access for hospital clients
  • Data entry time reduced by about 50%
  • Index fields now auto-populated in a streamlined manner
  • Staff able to be re-purposed to take on other projects; overhead reduced
  • Streamlined workflow from scanning through uploading to Cloud-based storage/access
  • Ability to use Capture Pro Software capabilities as a selling point in gaining new business

Click here for more information about CDS and Capture Pro Software.

Want to try out KODAK Capture Pro Software?  Use this link to download a free trial.

-Hayley

P.S.: KODAK Capture Pro Software v5.0 is the newest addition to Kodak Alaris’ software and solutions portfolio. Users will enjoy even greater productivity and ease of use. Beginning September 23rd — if you have an active Software Assurance Agreement — you can upgrade to version 5.0 at no additional charge or contact your reseller to purchase.

An excellent, 4 out of 5-star solution for scanning documents in front of customers

The built-in card ledge makes it easy to keep track of important documents during transactions.

The built-in card ledge makes it easy to keep track of important documents during transactions.

This week, PCMag.com’s M. David Stone posted a review on the KODAK ScanMate i1150 Scanner.  What did he say about our solution that was specifically created for customer-facing business transactions, where an employee needs to scan documents as part of a business process?  By the way, people in these jobs are typically interacting with customers and need to keep the transaction moving to reduce wait times and increase customer satisfaction.

  • The i1150 received an “excellent” 4 out or 5 rating
  • Pros: Duplexer (two-sided scanning). 50-sheet automatic document feeder. LCD shows profile names for one-button scanning. Fast.
  • Cons: Limited to only nine predefined scan definitions. Comes without application programs.

David’s bottom line statement for the ScanMate i1150 said, “The KODAK ScanMate i1150 is an impressively capable scanner, with extras ranging from boosted scan speed for the first 10 pages, to showing profile names on its LCD for one-button scanning.”  Wow!

Did you know that a majority of transactions involve 10 or fewer documents? That’s why the i1150 features a special Transaction Mode — enabling 60 percent faster capture speed for the first 10 pages.

Read David’s full review of the KODAK ScanMate i1150 Scanner on PCMag.com.

-Brennan

P.S. Visit us online if you would like to learn more about how the KODAK ScanMate i1150 Scanner can accelerate your processes with seamless technology so you can focus on your customers.

Crimson enhances services to offer BPO solutions using scanners and software from Kodak Alaris

Crimson logo

Crimson logo

To augment its traditional bureau back scanning services to offer SLA[1]-based BPO[2] solutions to customers, Crimson, a document management organisation headquartered in the north west of England, has invested in Kodak Alaris’ latest production scanners and software to rationalize and refresh its whole estate of equipment.

Based on this upgrade project, Crimson will now offer transactional scanning services to customers where turnaround time and accuracy is critical. This includes processing invoices, building planning applications, day forward scanning and digitization of proof of delivery documentation.

Crimson has purchased Kodak Alaris’ flagship production scanner – the i5800 – plus dual stacker accessory, along with Capture Pro Network Edition imaging software for its main scanning centre in Leigh, Lancashire. It has also bought two Kodak i3400 scanners and connected A3 flatbeds for use on onsite scanning projects. In addition, Crimson has upgraded its production and DR[3] servers and installed a 10-gigabit Ethernet network to improve data throughput between the i5800 and its associated servers. The total IT investment to support this business transition totals £120,000.

Alastair Galbraith, Crimson’s managing director, says, “The investment in the top of the range Kodak i5800 is allowing us to not only capture images at 300 dpi without any system slow down – key for SLA work we’re bidding for where quality counts – but we’re changing how we organize and run our bureau from a personnel perspective to improve efficiency and service capability.”

Scanner speed used to be a constraining factor in the business. This has been solved by using the Kodak i5800. Galbraith explains, “The transformation has been stunning such that we’ve extended our opening times and implementing a shift system which means 10,000 extra scans per day – that’s a 20% uplift on mixed document types compared to what we were doing before.”

Originally founded in 1977 as a microfilm company, Crimson was created through the merger of two companies[4] in 2009 to become a scanning firm offering a range of capture services: paper, microfilm and heritage (book scanning). With annual sales today of around £1.5 million, Crimson employs 40 staff in England and Scotland and processes around 2 million pages per month for a range of public and private sector clients including foodservice wholesale provider, Bidvest 3663, and a dozen local authorities.

With all imaging features enabled, the Kodak i5800 Scanner is capable of processing up to 210 pages per minute – the fastest offered by Kodak Alaris – without any daily volume limitations. It comes with a height adjustable pedestal to make it comfortable for every operator and is packed with imaging features to guarantee scan quality, improve productivity and avoid misfeeds which slow the bureau operation down.

Crimson benchmarked the Kodak scanners and software against solutions from two other scanner vendors but ultimately chose Kodak Alaris given it has used its products for the past 15 years and felt the migration path for staff was that much easier.

The i5800 consolidates equipment in use and how the bureau staff work

Historically Crimson had around 10 Kodak scanners of different ages and performance classes some of which were approaching end of life. This created operational inefficiencies as there were different imaging software and application configurations per PC and each scanner type worked slightly differently, too. This meant that staff training was an issue if operators had to change from one scanner to another depending on customer workload demands.

Galbraith says, “If some-one was ill or on holiday, it would be tough to keep all 10 scanners working. The Kodak i5800 has allowed us to consolidate our equipment and given us the resilience we need as a service provider as well. Just three scanners are now in use with the oldest – a Kodak i4600 – purchased a couple of years ago.”

Staff resourcing has changed as a result. Previously the challenge was always finding skilled operators to manage the machines. However, as the i5800 can cope which such a large workload, Crimson is no longer dependent on them – the effort is made on employing ‘preparation’ staff to feed the machine and then do quality assurance. This has reduced risks to the business commercially.

Using Kodak Capture Pro Network Edition has also standardized the capture software within the firm. With no click charges, and a simple licence process allowing the load balancing between scanners or locations depending on client workload demands, Capture Pro Network Edition comes with helpful features like comprehensive indexing and auto import to speed up document processing. With the investment in new network access, staff at either of Crimson’s offices can also login to access batches and process jobs for customers as necessary.

Dual stacker accessory saves Crimson money by allowing the easy re-use of patch sheets

The purchase of the dual stacker accessory is also a key benefit. It allows Crimson to sort and reuse patch code separator sheets which saves money and is environmentally friendly. The business used to purchase 25,000 sheets every other month and therefore estimates a ROI on the stacker accessory within 12 months. Galbraith adds, “Auditing is enhanced. If you don‘t take out the sheets, paperwork won’t fit back into the clients’ boxes which means extras are returned which then raises queries about why there is a mismatch.”

The deployment of Kodak Alaris’ scanners and software gives Crimson the confidence that it’s business as usual digitization projects will be delivered on time, every time. Image accuracy is second to none and scanning response times have been boosted which allows the Crimson management team to focus on the bigger picture rather the day-to-day – namely new business development and streamlining processes even more to grow the organisation further.

-Neil

 

[1] Service Level Agreements

[2] Business Process Outsourcing

[3] Disaster recovery

[4] Hi-Scan and MTL Document Services