There’s an easier way to manage housing applications

Managing a housing facility is no easy task and finding the right tenants can be cumbersome. Applications, personal information, and endless amounts of paperwork make for a hectic process—one that can be better managed by the proper scanning solution.

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Need an example of how this is possible?  Let’s take a look at how Albyn Housing Society used a Kodak departmental scanning solution to handle their document needs.

Located in the Scottish Highlands, managing more than 2,000 rental properties in an area home to more than 218,000 people, Albyn needed a reliable and versatile scanning system to effectively and accurately process all its paperwork.

“We needed a top-quality scanner to deal with the volume of paper as our older scanners kept jamming. The Kodak scanner was ordered, supplied and has worked with no complications” said Robin Narim, Albyn Housing Association’s Finance and IT Director.  “We’ve reduced the time it takes to allocate a property when it becomes vacant by 25%.”

Albyn Housing Society is spending ample amounts of money to build and maintain new facilities—there’s no reason for them to have to spend more money or their valuable time scanning documents. The Kodak scanner makes the process easy, affordable, and efficient.

To make things easier, all housing operations in the Scottish Highlands collaborated and decided on one comprehensive housing application—a streamlined and efficient process the Kodak scanner was able to benefit in many ways. There’s one form, one application, one waiting list, and several different housing facilities to choose from. It’s not only perfect for clients to save time on applications, but it helps the organizations stay organized. The time it takes to allocate a property once it’s vacant has reduced tremendously, and the placement process has become much more efficient.

Read more about Ablyn’s success with a Kodak departmental scanning solution.

-Hayley

How Hood College uses Kodak Desktop Scanner to assist students with learning disabilities

The late nights spent in the library, the early mornings cramming in the hallway—all of those countless hours you read the textbook in hopes of mastering that assignment or test. For some students though, that’s not an option. Several students at Hood College in Frederick, MD work with Tom Kranz, the college’s Disability Services Coordinator, and Kodak Desktop Scanners on a regular basis—just to make it all a little bit easier.

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Kranz uses a scanning system to assist students who are blind, visually impaired, or suffer from other developmental disabilities that would prevent them from easily being able to study the way many of their peers do. For these students, scanning is their answer when people ask how they study and learn the material out of the textbook—they use new technologies to stay on top of things.

Fixing an old system of flatbed scanners and outdated software, Kranz upgraded to a KODAK Desktop Scanner, a new PC with updated Windows OS, and Kurzweil 3000 for Windows software. Students then take pages from their textbooks, scan them, and the information is spoken to them. With adjustable features like pace or tone, students have the capability to adjust the speaking to their pleasure—giving them the best possible experience. The system even speaks captions under pictures to help provide full comprehension.

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Strong collaboration with Kurzweil 3000 gave the Kodak Scanner what was needed to best serve the students at Hood College, making it compatible with all computers on campus—giving them access to their files wherever they need them.

With the ease and speed of the KODAK Scanners, as well as the duplex scanning, Kranz and his students are presented with top notch learning materials, giving them the edge they need to remain on par with their peers in the demanding setting that college proves to be.

Read more about this solution for Hood College.

-Hayley

Watch Kodak Alaris’ 2014 ALS #IceBucketChallenge — CEO, Presidents, & employees

To help raise awareness and support of ALS research, Kodak Alaris CEO Ralf Gerbershagen accepted CMO James Soames’ nomination to participate in the Ice Bucket Challenge. After braving a shower of icy water, Ralf nominated select members of his leadership team.

Watch the video below to see Ralf, Dennis Olbrich (President, Paper & Output Systems/Film Capture, Kodak Alaris), Dolores Kruchten (President, Document Imaging, Kodak Alaris), and employees in Document Imaging and IT participate.

 

Visit http://www.alsa.org/donate/ if you would like to donate to The ALS Association.

-Brennan

Dakota Financial wins with document management solution

As an asset-based lender, Dakota Financial has numerous responsibilities—and effective document management tops the list. Funding and managing more than 1,000 leases with more than 200,000 associated scanned images, Dakota Financial focuses on national programs designed to provide financing for customers with prior bankruptcies, tax liens, judgments, repossessions, or slow pays—mainly funding trucks, trailers, construction equipment, agricultural equipment, and machine tools.

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In search for a document management system solution built around Microsoft Office 365, Dakota’s CEO Michael Green connected with DocuSource, LLC which brought him to SkyLite Systems’ SideKick365-DCM application and the helpful integration of KODAK Capture Pro Software and KODAK Departmental Scanners. Utilizing SharePoint 2010 in Office 365 or on-premise, the SideKick365-DCM provides a robust system that can support all the items Dakota needs.

Working closely with DocuSource, LLC, Dakota found that the relationship between SkyLite Systems and the SharePoint 2010 with Office 365 would be a good fit to effectively and efficiently change the way Dakota supported its documents. Integrating directly with KODAK Capture Pro Software, the process utilizing the KODAK Scanner turned out to be the right fit to more accurately manage Dakota’s documents.

Reducing costs, easily accessible files in an offline mode, integration with Microsoft Office, unsurpassed security, fast deployment and peace of mind are some of the results Dakota has found in the transition to the new set of software solutions.

“The reliability of Kodak Scanners, the easy integration with Microsoft products, the meaningful cost and time savings, and the greater productivity that Capture Pro Software and SideKick365-DCM offer us are just the beginning of the advantages we’ve achieved by implementing this new system with DocuSource and SkyLite Systems. I would call it a win/win/win in every aspect I can think of.” –Michael Green, CEO, Dakota Financial

Click here for more information on Dakota Financial and the benefits of Capture Pro Software.

-Hayley

Next generation of KODAK Capture Pro: What’s new, free trial

Many professionals in IT and Operations are looking for solutions that will quickly covert paper into useful digital information.  The right solution is needed though.  Just scanning and extracting data into repositories could lead to issues that add cost to back-office operations and negatively impact customer loyalty.

KODAK Capture Pro v5.0 from Kodak Alaris

KODAK Capture Pro v5.0 from Kodak Alaris

To provide mid-to-large-size businesses with an updated solution, Kodak Alaris has announced the next generation of its award-winning software, KODAK Capture Pro Software v5.0, to help businesses reach greater accuracy, efficiency, and cost effectiveness in their document scanning processes.

With Capture Pro v5.0, organizations can do the following to simplify scanning, automate indexing, and more effectively leverage information.

  • Convert forms, invoices, records and other critical documents into high-quality images
  • Save costs and improve productivity
  • Effectively handle centralized and de-centralized batch capture in many industries (i.e.: government, healthcare, finance, service bureaus, and more)

Capture Pro Software is ideal for centralized and de-centralized batch capture workflows in a wide range of industries, with successful deployments in Government, Healthcare, Finance and Service Bureaus and proven impact in many business applications.

Here are some examples of how KODAK Capture Pro Software delivers results for customers.

  • Service bureau reduced data entry time by 50% and significantly enhanced accuracy
  • Hospital doubled their capacity for capturing patient records
  • S. county office improved their productivity in electronic records management by 50%

How is KODAK Capture Pro v5.0 different?  …Thought that you’d never ask.  Here are the highlights.

  • A new, quick-start user interface initiates a scan job with a single click. The simple and intuitive new graphic user interface eliminates the learning curve for knowledge workers who only occasionally use a scanner.
  • Productivity enhancements such as auto-deletion of header sheets used for document separation and multiple document splits, which is the ability to create a new document starting with each page selected in a single, split operation.
  • Support of Windows 8.1 and expanded support of new scanners from Kodak Alaris, as well as additional third-party scanners.

To date, Capture Pro Software has earned numerous awards.  The most recent was a 2014 Summer Pick Award from Buyers Laboratory LLC (BLI) for functionality, ease of use, optical mark recognition.

Interested in trying our solution for free?

 

-Brennan

Here’s a brief overview of Capture Pro Software v5.0.

Streamline the capture and access of hospital patient records

Like many other industries, the medical field is filled with records, documents, files, and just a lot of paper. With the push to “go digital,” many face the decision of how to transfer all of their documents into a new format—one that works best for them and their customers. For Chesapeake Document Services (CDS), finding an efficient way to transfer all the important data from their two largest clients, Maryland-based hospitals, was a top priority.

Originally tediously and manually entering data by hand, the service bureau wanted a way to reduce time and cost—so they turned to KODAK Capture Pro Software, and moved all the data to a more reliable system. Taking on the non-database version first, becoming familiar with the software is what led CDS to become beta testers for Capture Pro Software with the database lookup feature.

From the moment everything was implemented and running smoothly, CDS’ Director of Operations Lee Stalnaker began utilizing the barcodes on records for one of their hospital clients—making scanning a barcode the only physical action needed to gather name, date of birth, and key medical data into index files.

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Source: Fiverr.com

Uploading files as a PDF or TIFF file gave the hospitals easy access to the scanned documents, and the ability of Capture Pro Software to work with a wide array of scanners and scanning programs provided the needed edge to help all of CDS’ clients—wherever they are. CDS was even awarded a contract because their use of the Capture Pro Software gave a common interface for seamless scanning with a variety of models and manufactures.

Not saving all the good stuff for their clients, CDS uses KODAK scanners at their own facilities, and have become truly brand loyal. “We have KODAK Scanners and we scan at 300 dpi in bitonal mode, as that’s ideal for OCR,” said Stalnaker. “To enhance scanning speed, we work in landscape with the i1860 Scanner, and we can complete an entire box of records in about 45 minutes.”

Other solution benefits include:

  • Turnaround times decreased significantly with faster data access for hospital clients
  • Data entry time reduced by about 50%
  • Index fields now auto-populated in a streamlined manner
  • Staff able to be re-purposed to take on other projects; overhead reduced
  • Streamlined workflow from scanning through uploading to Cloud-based storage/access
  • Ability to use Capture Pro Software capabilities as a selling point in gaining new business

Click here for more information about CDS and Capture Pro Software.

Want to try out KODAK Capture Pro Software?  Use this link to download a free trial.

-Hayley

P.S.: KODAK Capture Pro Software v5.0 is the newest addition to Kodak Alaris’ software and solutions portfolio. Users will enjoy even greater productivity and ease of use. Beginning September 23rd — if you have an active Software Assurance Agreement — you can upgrade to version 5.0 at no additional charge or contact your reseller to purchase.

An excellent, 4 out of 5-star solution for scanning documents in front of customers

The built-in card ledge makes it easy to keep track of important documents during transactions.

The built-in card ledge makes it easy to keep track of important documents during transactions.

This week, PCMag.com’s M. David Stone posted a review on the KODAK ScanMate i1150 Scanner.  What did he say about our solution that was specifically created for customer-facing business transactions, where an employee needs to scan documents as part of a business process?  By the way, people in these jobs are typically interacting with customers and need to keep the transaction moving to reduce wait times and increase customer satisfaction.

  • The i1150 received an “excellent” 4 out or 5 rating
  • Pros: Duplexer (two-sided scanning). 50-sheet automatic document feeder. LCD shows profile names for one-button scanning. Fast.
  • Cons: Limited to only nine predefined scan definitions. Comes without application programs.

David’s bottom line statement for the ScanMate i1150 said, “The KODAK ScanMate i1150 is an impressively capable scanner, with extras ranging from boosted scan speed for the first 10 pages, to showing profile names on its LCD for one-button scanning.”  Wow!

Did you know that a majority of transactions involve 10 or fewer documents? That’s why the i1150 features a special Transaction Mode — enabling 60 percent faster capture speed for the first 10 pages.

Read David’s full review of the KODAK ScanMate i1150 Scanner on PCMag.com.

-Brennan

P.S. Visit us online if you would like to learn more about how the KODAK ScanMate i1150 Scanner can accelerate your processes with seamless technology so you can focus on your customers.