In a joint study with AIIM’s Market Intelligence division, underwritten by Kodak Alaris; progress, upgrades, and utilization of SharePoint 2013 is discussed in “Clouding the Issues.” This blog highlights key findings from that study and provides a free version of the report.
In the last ten years, SharePoint has had four major versions—SharePoint 2013 being the most recent one. While all four versions are utilized by various organizations, the most current version of SharePoint has had a great deal of impact on document management and enterprise content management (ECM).
SharePoint expands its market with greater opportunities for adoption across the enterprise, leading to greater usage than other systems. SharePoint 2013 offers features that speak to the content management debate and allow users to fulfill needs in areas such as customization and third-party, add-on products.
SharePoint 2013 offers alignment of the “365” family of cloud contributions from Microsoft, integration with other enterprise systems and third-party add-ons with the cloud feature.
The study available looks at adoption rates and roll-out status for SharePoint as an enterprise content management system, issues of user adoption, and the overall success of the product. Adoption and difficulties are measured, along with examination of the new 2013 features and third-party add-on products. Also mentioned is spending plans for licenses, services, and add-on products.
Key findings support that:
- 57% of survey responding organizations use SharePoint for enterprise content management and 31% consider it to be their main or only ECM system. 28% only use SharePoint for collaboration sites/intranet
- 22% sought no external advice or training, and only 28% took external training—only 17% used specialist ECM solutions (most relied on general IT consultants or channel resellers)
- Biggest on-going issues are adoption, extending the business scope, and governance. Achieving uniformity of classification and metadata is also a big issue
- 38% are supporting two or more live versions. 21% of large organizations are supporting three or more. Most respondents considered the upgrade progress more of a migration than an upgrade
- 45% plan to be on SharePoint 2013 by mid 2014; improved search and navigation is deemed the most useful new feature. Close integration with Outlook, Exchange, and Lync are also welcomed, along with better mobile device support, and improved retention management.
- 33% are struggling with their SharePoint implementation, and 28% say progress has stalled. However, 40% are moving forward
- 18 % use the standard product, while 30% are using somewhat of a customized version
- In 49% of organizations, the current driving force is the IT Department, 14% have a multi-departmental steering committee
- 67% still see third-party products as important; like system monitoring, BPM, storage, management, metadata management, and records management
- The most popular auxiliary products are: migration tools, unified data interfaces, and scanning and capture
P.S.: Have you seen our videos about KODAK Info Activate Solution yet? Whether you use Microsoft SharePoint or another collaboration platform, Kodak Alaris can help you activate your information and ignite your workflow.