Ask yourself the right customer experience questions

Improving the overall customer experience for your business is crucial to success—both in the short term and for the long haul. We’ve seen that placing high value and attention on customer experience is critical to the business success and competitive status of most organizations.

It’s no secret that today’s customers are using a multitude of communication channels, regardless of industry or even demographic. It’s imperative that organizations accommodate for the multitude of channels and content types that the modern customer decides to use for communications.

To ensure your organization is optimizing the customer experience, you must ask yourself the right questions. Below are a few questions (along with brief reasoning for those questions) that you should be asking yourself when thinking about process improvements and efficiencies for your customer experience:

• Do you allow for multichannel communication from your customers? Modern customers use many different channels to reach businesses today. Making your organization easily accessible on multiple channels will greatly improve today’s customer experience.

• Do you have a coordinated approach to handling multiple communication channels? A multitude of channels can result in a flood of data. Having an effective workflow in place to manage this flood is key.

• Do you monitor response times and procedures on all channels? Analytics are key to process optimizations. Optimizing customer response time is made possible by knowing where efficiencies and improvements can be gained.

• Does all of your customer-facing staff have access to all customer profile data? Customers get easily frustrated when they feel the staff member with whom they are communicating isn’t up to speed on all previous correspondence or order history.

• Have you implemented modern data-extraction technology? New technology could be saving you input management costs and reducing both time and errors. Try out the latest solutions using your own documents and forms.

Asking yourself these questions, among others, will allow you to ensure your overall business experience is optimal for your most prized asset—the customer.

-Brennan

How to Improve Your Insurance Claims Process

Are you concerned about your ability to meet the ever increasing expectations for operational efficiencies and customer experience in your claims process? Is your senior management increasing goals for revenue and earnings growth while the hurdles seem to be growing every day?

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The intersection of policy holders, staff and technology in the claims process is particularly challenging – but if done right it solves many of the challenges.

Did you know that one in three customers cited poor claims handling as a major factor in deciding to switch insurers?

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Your policy holders are more demanding than ever. They expect to communicate in the channel they prefer, and they expect an instant response! The number of channels customers use to communicate with you is exploding – web, email, chat, social media, fax, and even regular mail have joined voice – and more are coming. Worse, the information coming from these new channels is 80% unstructured, leaving you sorting inquiries by channel, which has no bearing on the actual content of the message.

 

You have only one choice – ensure that you effectively engage with your customer base: Allow your policy holders to communicate with you following their preferences and fully integrate all communication channels including social media; in order to make this input valuable you want to find a solution that understand the true meaning of any type of text based input, regardless of structure, source, and format

InfoInsight_Kodak_Alaris_3Your claims staff is in most cases your face to your policy holders. The fact that only 30% of insurance industry customers worldwide rated their experience as positive is more than alarming. While your claims adjusters are your most important asset, it is also a key cost factor especially considering that it takes 10 years and more to reach senior expertise. Many of your most experienced claims adjusters are near retirement age, so you need to empower your less experienced staff members to cover more demanding cases to close the experience gap.

You need to find the optimum balance for your workforce expertise levels i.e. between aging experts and less experienced staff by allowing them to focus on cases or requests that align with their expertise while providing less experienced staff with a comprehensive, yet dynamic knowledge base. Our solution that is based on Artificial Intelligence allows to on ongoing learning from the exception handling done by senior experts and the surfacing of most relevant responses leveraging semantic understanding and intelligent filtering of potential responses

InfoInsight_Kodak_Alaris_4As result your staff is more satisfied and in consequence the turnover rate declines and their motivation impacts the satisfaction and loyalty of your customers.

The handling of a claim still requires matching the request with customer information that resides in various systems and databases. Finding this data, such as policy holder status and associated entitlement to reimbursement, and automatically processing the claim accordingly is another big hurdle to achieving the goal of straight through processing.

For the future success of your insurance carrier it is key to improve and where feasible automate your claims process connecting your mailroom, back office operations, and your service center.

Our solution uses self-learning classification, extracts and enriches data through integration with existing systems, and proposes relevant responses back to the policy holder. Rekeying and other time-consuming manual activities are reduced significantly.

Through insightful automation, processing times are significantly decreased from time of notification to reimbursement, and true end-to-end automation is achieved.

InfoInsight_Kodak_Alaris_5Did you know $30B per year are lost due to insurance fraud per year in the US alone. What is the impact in your company? Some insurers employ hundreds of specialists using innovative technologies and network analysis tools to identify and help prevent fraud. Fraud analytics tools are a critical tool to master the challenge and to create a competitive advantage by segmenting risk better than other insurance carriers. Advanced data mining and predictive modeling, supporting highly skilled employees for a comprehensive fraud detection framework is critical for future success.

Your success in reducing fraud has a significant impact on your profitability.

We flag potential fraudulent claims based on comprehensive analysis of vast quantities of information and monitoring of the complete communication history of each customer. This data serves as key input source for comprehensive data mining efforts and close the door” on fraud.

Join us tomorrow to learn more how our solutions based on cutting edge technology addresses these and other challenges that you are facing in your claims process.

A sample of the webinar materials are available on slide share.

Register here.

Dental goes digital

Like other dental offices, Charles Pesce and his small practice in Athens, Tennessee care for a lot more than just teeth. Along with his practice partner and team of six, they serve a wide range of patients daily, and a large number of patients create a lot of paperwork. As you can imagine, saving packets and folders of patient charts, insurance information, and medial data isn’t easily contained to one area—which is why Pesce knew that going digital would be the best decision.

After careful consideration and extensive research, Pesce chose to move forward with a Kodak desktop scanning solution. With impressive reliability and easy to use functions, the desktop scanner was the right fit for Pesce’s office—everyone would be able to get the most out of it. Because the scanner was TWAIN compliant, it worked seamlessly with the other office management products Pesce used, such as CareStream’s CS SoftDent Practice Management Software. Pesce also used KODAK Capture Desktop Software to scan and store his own office-related documents like invoices, tax returns, and staff evaluations.

“Having all the patient information I need at my fingertips has helped me provide the best possible care,” said Dr. Pesce—as he also feels the reduced paper clutter freed a lot of space for his practice.

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The electronic files increased productivity, as the digital solution drastically cut down on paperwork. Staff simply have to pull up patient information online, update and save—opposed to the typical finding, editing, refilling, and hassling with mounds of paper. It even aided with internal documents; Pesce said his productivity went up across the board; from payroll to accounts payable, the digital solution was the right one.

With secure backup, the practice’s electronic documents are backed up every night, so everything is safe and secure in case of a computer glitch. Extremely happy with the move to digital information, Pesce said “The Kodak desktop scanner has so many features that I may never get use to them all. The more I use it, the more I like it.”

Click here for more information on Dr. Pesce’s success with his Kodak desktop Scanner.

-Hayley

Dakota Financial wins with document management solution

As an asset-based lender, Dakota Financial has numerous responsibilities—and effective document management tops the list. Funding and managing more than 1,000 leases with more than 200,000 associated scanned images, Dakota Financial focuses on national programs designed to provide financing for customers with prior bankruptcies, tax liens, judgments, repossessions, or slow pays—mainly funding trucks, trailers, construction equipment, agricultural equipment, and machine tools.

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In search for a document management system solution built around Microsoft Office 365, Dakota’s CEO Michael Green connected with DocuSource, LLC which brought him to SkyLite Systems’ SideKick365-DCM application and the helpful integration of KODAK Capture Pro Software and KODAK Departmental Scanners. Utilizing SharePoint 2010 in Office 365 or on-premise, the SideKick365-DCM provides a robust system that can support all the items Dakota needs.

Working closely with DocuSource, LLC, Dakota found that the relationship between SkyLite Systems and the SharePoint 2010 with Office 365 would be a good fit to effectively and efficiently change the way Dakota supported its documents. Integrating directly with KODAK Capture Pro Software, the process utilizing the KODAK Scanner turned out to be the right fit to more accurately manage Dakota’s documents.

Reducing costs, easily accessible files in an offline mode, integration with Microsoft Office, unsurpassed security, fast deployment and peace of mind are some of the results Dakota has found in the transition to the new set of software solutions.

“The reliability of Kodak Scanners, the easy integration with Microsoft products, the meaningful cost and time savings, and the greater productivity that Capture Pro Software and SideKick365-DCM offer us are just the beginning of the advantages we’ve achieved by implementing this new system with DocuSource and SkyLite Systems. I would call it a win/win/win in every aspect I can think of.” –Michael Green, CEO, Dakota Financial

Click here for more information on Dakota Financial and the benefits of Capture Pro Software.

-Hayley

Next generation of KODAK Capture Pro: What’s new, free trial

Many professionals in IT and Operations are looking for solutions that will quickly covert paper into useful digital information.  The right solution is needed though.  Just scanning and extracting data into repositories could lead to issues that add cost to back-office operations and negatively impact customer loyalty.

KODAK Capture Pro v5.0 from Kodak Alaris

KODAK Capture Pro v5.0 from Kodak Alaris

To provide mid-to-large-size businesses with an updated solution, Kodak Alaris has announced the next generation of its award-winning software, KODAK Capture Pro Software v5.0, to help businesses reach greater accuracy, efficiency, and cost effectiveness in their document scanning processes.

With Capture Pro v5.0, organizations can do the following to simplify scanning, automate indexing, and more effectively leverage information.

  • Convert forms, invoices, records and other critical documents into high-quality images
  • Save costs and improve productivity
  • Effectively handle centralized and de-centralized batch capture in many industries (i.e.: government, healthcare, finance, service bureaus, and more)

Capture Pro Software is ideal for centralized and de-centralized batch capture workflows in a wide range of industries, with successful deployments in Government, Healthcare, Finance and Service Bureaus and proven impact in many business applications.

Here are some examples of how KODAK Capture Pro Software delivers results for customers.

  • Service bureau reduced data entry time by 50% and significantly enhanced accuracy
  • Hospital doubled their capacity for capturing patient records
  • S. county office improved their productivity in electronic records management by 50%

How is KODAK Capture Pro v5.0 different?  …Thought that you’d never ask.  Here are the highlights.

  • A new, quick-start user interface initiates a scan job with a single click. The simple and intuitive new graphic user interface eliminates the learning curve for knowledge workers who only occasionally use a scanner.
  • Productivity enhancements such as auto-deletion of header sheets used for document separation and multiple document splits, which is the ability to create a new document starting with each page selected in a single, split operation.
  • Support of Windows 8.1 and expanded support of new scanners from Kodak Alaris, as well as additional third-party scanners.

To date, Capture Pro Software has earned numerous awards.  The most recent was a 2014 Summer Pick Award from Buyers Laboratory LLC (BLI) for functionality, ease of use, optical mark recognition.

Interested in trying our solution for free?

 

-Brennan

Here’s a brief overview of Capture Pro Software v5.0.

An excellent, 4 out of 5-star solution for scanning documents in front of customers

The built-in card ledge makes it easy to keep track of important documents during transactions.

The built-in card ledge makes it easy to keep track of important documents during transactions.

This week, PCMag.com’s M. David Stone posted a review on the KODAK ScanMate i1150 Scanner.  What did he say about our solution that was specifically created for customer-facing business transactions, where an employee needs to scan documents as part of a business process?  By the way, people in these jobs are typically interacting with customers and need to keep the transaction moving to reduce wait times and increase customer satisfaction.

  • The i1150 received an “excellent” 4 out or 5 rating
  • Pros: Duplexer (two-sided scanning). 50-sheet automatic document feeder. LCD shows profile names for one-button scanning. Fast.
  • Cons: Limited to only nine predefined scan definitions. Comes without application programs.

David’s bottom line statement for the ScanMate i1150 said, “The KODAK ScanMate i1150 is an impressively capable scanner, with extras ranging from boosted scan speed for the first 10 pages, to showing profile names on its LCD for one-button scanning.”  Wow!

Did you know that a majority of transactions involve 10 or fewer documents? That’s why the i1150 features a special Transaction Mode — enabling 60 percent faster capture speed for the first 10 pages.

Read David’s full review of the KODAK ScanMate i1150 Scanner on PCMag.com.

-Brennan

P.S. Visit us online if you would like to learn more about how the KODAK ScanMate i1150 Scanner can accelerate your processes with seamless technology so you can focus on your customers.

Document Managing for the Document Managers

As an all encompassing document management organization, TMG Document Solutions has a list of responsibilities to attend to—some of which can take up to as much as 75% of their work time. Photocopying, duplicating, packaging, shipping, organizing—it’s a process to give a firm duplicate copies of thousands of papers. What if there was a solution that didn’t require several extra and sometimes unnecessary steps. Enter Kodak Alaris’ line of KODAK departmental scanners.  

TMG Document Solutions quickly became tired of separating, photocopying, re-organizing, packaging, loading trucks, and transporting thousands of documents to their proper homes. It required external communication with the outside facilities in order to get the necessary papers where they need to go in a timely manner. With advanced technology, transitioning is made easier, and TMG can focus their attention on how they can help their clients, rather than how fast they are getting their documents back to them.

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Utilizing a Kodak departmental scanner gave TMG the necessary tool to scan large batches of documents without worrying about page thickness or size. Different from a flatbed scanner that requires constant adjustment and human assistance, the Kodak scanner did all the work for them.

“The scanners need very little maintenance. We rarely even have to replace the feeder rollers” said Ron Peterson, Vice President of TMG Document Solutions. The transition was really a no brainer, and the overall efficiency of the company proves it works.

With the ability to recognize hundreds of pages loaded into the feeder at a time, with quick and accurate individual page scanning, and Ultrasonic Multi-feed Detection that identifies tiny gaps between documents that were unintentionally fed at the same time—it was certain that every document got scanned. With advanced settings like Multi-feed Detection, the scanner is able to identify sticky notes attached to paper, photos attached to evidence, labels on i3450_FR_375x250_375X0documents, and envelopes as multi-feeds instead of “irregular” documents.

Within just months, TMG saw improvements. Reduced costs in paper, copier toner, maintenance, labor and delivery costs—the new scanners just made everything easier. With the new system, TMG often returned boxes of the original documents with a CD featuring PDF files of the scanned documents.

Click here for more information on the success TMG had with a Kodak departmental scanner.

-Hayley