Dakota Financial wins with document management solution

As an asset-based lender, Dakota Financial has numerous responsibilities—and effective document management tops the list. Funding and managing more than 1,000 leases with more than 200,000 associated scanned images, Dakota Financial focuses on national programs designed to provide financing for customers with prior bankruptcies, tax liens, judgments, repossessions, or slow pays—mainly funding trucks, trailers, construction equipment, agricultural equipment, and machine tools.

LOGO (1)

In search for a document management system solution built around Microsoft Office 365, Dakota’s CEO Michael Green connected with DocuSource, LLC which brought him to SkyLite Systems’ SideKick365-DCM application and the helpful integration of KODAK Capture Pro Software and KODAK Departmental Scanners. Utilizing SharePoint 2010 in Office 365 or on-premise, the SideKick365-DCM provides a robust system that can support all the items Dakota needs.

Working closely with DocuSource, LLC, Dakota found that the relationship between SkyLite Systems and the SharePoint 2010 with Office 365 would be a good fit to effectively and efficiently change the way Dakota supported its documents. Integrating directly with KODAK Capture Pro Software, the process utilizing the KODAK Scanner turned out to be the right fit to more accurately manage Dakota’s documents.

Reducing costs, easily accessible files in an offline mode, integration with Microsoft Office, unsurpassed security, fast deployment and peace of mind are some of the results Dakota has found in the transition to the new set of software solutions.

“The reliability of Kodak Scanners, the easy integration with Microsoft products, the meaningful cost and time savings, and the greater productivity that Capture Pro Software and SideKick365-DCM offer us are just the beginning of the advantages we’ve achieved by implementing this new system with DocuSource and SkyLite Systems. I would call it a win/win/win in every aspect I can think of.” –Michael Green, CEO, Dakota Financial

Click here for more information on Dakota Financial and the benefits of Capture Pro Software.

-Hayley

Next generation of KODAK Capture Pro: What’s new, free trial

Many professionals in IT and Operations are looking for solutions that will quickly covert paper into useful digital information.  The right solution is needed though.  Just scanning and extracting data into repositories could lead to issues that add cost to back-office operations and negatively impact customer loyalty.

KODAK Capture Pro v5.0 from Kodak Alaris

KODAK Capture Pro v5.0 from Kodak Alaris

To provide mid-to-large-size businesses with an updated solution, Kodak Alaris has announced the next generation of its award-winning software, KODAK Capture Pro Software v5.0, to help businesses reach greater accuracy, efficiency, and cost effectiveness in their document scanning processes.

With Capture Pro v5.0, organizations can do the following to simplify scanning, automate indexing, and more effectively leverage information.

  • Convert forms, invoices, records and other critical documents into high-quality images
  • Save costs and improve productivity
  • Effectively handle centralized and de-centralized batch capture in many industries (i.e.: government, healthcare, finance, service bureaus, and more)

Capture Pro Software is ideal for centralized and de-centralized batch capture workflows in a wide range of industries, with successful deployments in Government, Healthcare, Finance and Service Bureaus and proven impact in many business applications.

Here are some examples of how KODAK Capture Pro Software delivers results for customers.

  • Service bureau reduced data entry time by 50% and significantly enhanced accuracy
  • Hospital doubled their capacity for capturing patient records
  • S. county office improved their productivity in electronic records management by 50%

How is KODAK Capture Pro v5.0 different?  …Thought that you’d never ask.  Here are the highlights.

  • A new, quick-start user interface initiates a scan job with a single click. The simple and intuitive new graphic user interface eliminates the learning curve for knowledge workers who only occasionally use a scanner.
  • Productivity enhancements such as auto-deletion of header sheets used for document separation and multiple document splits, which is the ability to create a new document starting with each page selected in a single, split operation.
  • Support of Windows 8.1 and expanded support of new scanners from Kodak Alaris, as well as additional third-party scanners.

To date, Capture Pro Software has earned numerous awards.  The most recent was a 2014 Summer Pick Award from Buyers Laboratory LLC (BLI) for functionality, ease of use, optical mark recognition.

Interested in trying our solution for free?

 

-Brennan

Here’s a brief overview of Capture Pro Software v5.0.

An excellent, 4 out of 5-star solution for scanning documents in front of customers

The built-in card ledge makes it easy to keep track of important documents during transactions.

The built-in card ledge makes it easy to keep track of important documents during transactions.

This week, PCMag.com’s M. David Stone posted a review on the KODAK ScanMate i1150 Scanner.  What did he say about our solution that was specifically created for customer-facing business transactions, where an employee needs to scan documents as part of a business process?  By the way, people in these jobs are typically interacting with customers and need to keep the transaction moving to reduce wait times and increase customer satisfaction.

  • The i1150 received an “excellent” 4 out or 5 rating
  • Pros: Duplexer (two-sided scanning). 50-sheet automatic document feeder. LCD shows profile names for one-button scanning. Fast.
  • Cons: Limited to only nine predefined scan definitions. Comes without application programs.

David’s bottom line statement for the ScanMate i1150 said, “The KODAK ScanMate i1150 is an impressively capable scanner, with extras ranging from boosted scan speed for the first 10 pages, to showing profile names on its LCD for one-button scanning.”  Wow!

Did you know that a majority of transactions involve 10 or fewer documents? That’s why the i1150 features a special Transaction Mode — enabling 60 percent faster capture speed for the first 10 pages.

Read David’s full review of the KODAK ScanMate i1150 Scanner on PCMag.com.

-Brennan

P.S. Visit us online if you would like to learn more about how the KODAK ScanMate i1150 Scanner can accelerate your processes with seamless technology so you can focus on your customers.

Document Managing for the Document Managers

As an all encompassing document management organization, TMG Document Solutions has a list of responsibilities to attend to—some of which can take up to as much as 75% of their work time. Photocopying, duplicating, packaging, shipping, organizing—it’s a process to give a firm duplicate copies of thousands of papers. What if there was a solution that didn’t require several extra and sometimes unnecessary steps. Enter Kodak Alaris’ line of KODAK departmental scanners.  

TMG Document Solutions quickly became tired of separating, photocopying, re-organizing, packaging, loading trucks, and transporting thousands of documents to their proper homes. It required external communication with the outside facilities in order to get the necessary papers where they need to go in a timely manner. With advanced technology, transitioning is made easier, and TMG can focus their attention on how they can help their clients, rather than how fast they are getting their documents back to them.

i3250_FF_torn_375x250_375X0

Utilizing a Kodak departmental scanner gave TMG the necessary tool to scan large batches of documents without worrying about page thickness or size. Different from a flatbed scanner that requires constant adjustment and human assistance, the Kodak scanner did all the work for them.

“The scanners need very little maintenance. We rarely even have to replace the feeder rollers” said Ron Peterson, Vice President of TMG Document Solutions. The transition was really a no brainer, and the overall efficiency of the company proves it works.

With the ability to recognize hundreds of pages loaded into the feeder at a time, with quick and accurate individual page scanning, and Ultrasonic Multi-feed Detection that identifies tiny gaps between documents that were unintentionally fed at the same time—it was certain that every document got scanned. With advanced settings like Multi-feed Detection, the scanner is able to identify sticky notes attached to paper, photos attached to evidence, labels on i3450_FR_375x250_375X0documents, and envelopes as multi-feeds instead of “irregular” documents.

Within just months, TMG saw improvements. Reduced costs in paper, copier toner, maintenance, labor and delivery costs—the new scanners just made everything easier. With the new system, TMG often returned boxes of the original documents with a CD featuring PDF files of the scanned documents.

Click here for more information on the success TMG had with a Kodak departmental scanner.

-Hayley

Skin Care Doctors find solution to paper medical records

Image_Source_Mag on infooverdrive.com Kodak Alaris

Photo source: ImageSourceMag.com

With more than 100,000 patients during the last fourteen years, Skin Care Doctors, P.A. has a large responsibility when it comes to maintaining and updating patient information and confidentiality. With that many patients, you must assume the office is filled with paper medical records. Well, thanks to the KODAK i2800 Scanner, MedCo Data and their Chart Ready Software—that is no longer the case.

Located in the Minneapolis/St. Paul, MN area, Skin Care Doctors provides several different dermatological services to its patients – medical, cosmetic, and surgical. After frustration from paper clutter, loss, and disorganization, CEO Michael Ebertz reached out to authorized Kodak Alaris reseller, MedCo Data, L.L.C.

With cumbersome paper medical records, patient care became messy, chaotic, and a hassle to transport between facilities. Taking up valuable office space, the doctors knew there was a better way to store these files — one that would take away the $20,000 cost bracket spent on courier fees. Converting nearly two million pieces of paper to a digital format was the challenge, scanning was the answer.

With MedCo Data’s innovative Chart Ready technology and two KODAK i2800 Scanners at each location where Skin Care Doctors’ patient records were stored, the conversion process began.

Chart Ready Software prepares records for digitization with barcode technology, allowing each file to be appropriately formatted and then stored in a cloud based data bank. Using KODAK i2800 Scanners gives Skin Care Doctors the greatest amount of pages scanned per minute, along with many other features to speed up the transition process.

With duplex scanning, great image quality and clarity, consistency and color stability, the i2800 scanner was the perfect solution. Flexible input and output technology gives Skin Care Doctors the ease it needs to scan all types of documents, even ID cards and embossed hard cards, quickly and efficiently.

During a six month period between December 2011 and May 2012, temporary employees scanned nearly two million pieces of paper and transitioned Skin Care Doctors to a digital system with the KODAK i2800 Scanners. Focusing on active patients primarily, and then providing the scanners for long term use as patients became more active in treatment, Skin Care Doctors was able to maintain the smooth transition process after those six months, and their practice has found minimal disruption as the scanning is made easy with the i2800.

As opposed to a sixteen week project of transferring patient information away from paper and into a digital format, the Chart Ready Software and the i2800 scanners has saved Dr. Ebertz and the practice almost twelve weeks—a time in which patient numbers never dropped and the practice never suffered. With the use of KODAK i2800 Scanners, Dr. Ebertz reports “greater satisfaction all around” for all those involved with Skin Care Doctors.

For more information, and to learn more about Skin Care Doctors’ success, click here.

-Hayley

Key words: Medical records; paper; paper records; patients; medical charts; scanner; KODAK scanner; conversion; scanning; cloud; data bank; duplex scanning; Skin Care;

A deeper view into our KODAK i2000-Series Scanners

Do you need powerful, robust scanning solution for your business?  Our KODAK i2000-Series Scanners might be just what you are seeking.

The KODAK i2400 Scanner with built-in Smart Touch functionality lets you capture, manage, process, and deliver PDFs and other file formats — automating processes that previously were time-consuming. So basically, you can complete even the most time-consuming jobs with great ease and in a timely manner.

What does this mean? You will be more efficient, better equipped and ready for anything that needs scanning, and your customers will be happy with the quality.

Even for interoffice use, the Smart Touch allows pre-programming, so if there’s a consistent job that is processed—the easy programming will make this task as easy as hitting a button. Saving all settings, file-dropping location, and output method—you don’t have to do a thing after the first time around.

With an extendable output tray and flexible paper handling, you can scan anything from a single piece of white paper to embossed hard surface cards. With the 50-sheet feeder and over 4,000 daily duty cycle, and perfect page image processing, your time consuming and hefty scanning jobs will become a thing of the past.

i2600

With all the features of the i2400 and more, the KODAK i2600 Scanner delivers speeds up to 50 pages per minute with a 75-page paper feeder.  The i2600 Scanner is sure to meet many companies’ needs. An adjustable self-storing output tray adjusts to all kinds of paper and cards, so your work consists of pressing the Smart Touch button—the scanner takes care of the rest.

With easy collaboration, the i2600 gives opportunity for central access, or multiple outlets. But with the i2600, all the alterations come from your desktop, so it’s easy to change settings, locations, file output and more without being right next to the scanner. Ideal for companies with multiple offices, this scanner is sure to give you exactly what you need, for a still reasonable price.

i2800 and i2900

As it only gets better as the numbers go up two more times.  The KODAK i2800 Scanner and the KODAK i2900 Scanner give you more for your money — higher page-per-minute performance all with the same great features as the i2400 and i2600.

For a full list of features, check out the KODAK i2000-Series desktop scanners page on Kodak Alaris’ web site!

Hayley

Need a go-anywhere scanner or one for bigger jobs? Check out our ScanMate i940 and i1120

You’ve probably already read about the new KODAK ScanMate i1150 and ScanMate i1180, but what about the rest of the ScanMates! Here’s a little breakdown of what you’re getting with these desktop scanners, what they’re meant for, and who is likely to find the best uses for them. If they might not be for you, fear not—we have something in our product line that is sure to fit your needs!

The KODAK ScanMate i940 makes collecting, managing, and distributing information simple and desktop-friendly. With its Smart Touch functionality, complicated multi-step scanning processes become simple.

The ScanMate i940 allows you to create email attachments, picture files, and searchable PDFs—all while putting your documents in the cloud for easy access. Using applications like SharePoint, Evernote and gDocSCAN will allow you to access documents from wherever you are—while also giving you the option to scan directly to these could-based applications.

USB-powered, this scanner can go wherever with you. Affordably priced, these ScanMate’s are perfect for small business or personal use. Their easy-to-use functions will appeal to everyone.

 

But wait, you use a Mac? Don’t sweat—the ScanMate i940 for MAC gives you the same functionality for MAC computers, so you won’t miss a thing!

 

Slightly bigger, with double the daily duty cycle, the KODAK ScanMate i1120 gives you just enough power to get through those slightly bigger jobs. With a 50 sheet feeder, the i1120 just about doubles all i940 features, making it a better choice for business with more demand.

 

Thanks to its small economic footprint, the easy-to-use button scanning, and low cost—the ScanMate i1120 will give you the versatility you need to be successful. With its best-in-class service warranty from Kodak, it’s sure to fulfill your needs.

Hayley