An excellent, 4 out of 5-star solution for scanning documents in front of customers

The built-in card ledge makes it easy to keep track of important documents during transactions.

The built-in card ledge makes it easy to keep track of important documents during transactions.

This week, PCMag.com’s M. David Stone posted a review on the KODAK ScanMate i1150 Scanner.  What did he say about our solution that was specifically created for customer-facing business transactions, where an employee needs to scan documents as part of a business process?  By the way, people in these jobs are typically interacting with customers and need to keep the transaction moving to reduce wait times and increase customer satisfaction.

  • The i1150 received an “excellent” 4 out or 5 rating
  • Pros: Duplexer (two-sided scanning). 50-sheet automatic document feeder. LCD shows profile names for one-button scanning. Fast.
  • Cons: Limited to only nine predefined scan definitions. Comes without application programs.

David’s bottom line statement for the ScanMate i1150 said, “The KODAK ScanMate i1150 is an impressively capable scanner, with extras ranging from boosted scan speed for the first 10 pages, to showing profile names on its LCD for one-button scanning.”  Wow!

Did you know that a majority of transactions involve 10 or fewer documents? That’s why the i1150 features a special Transaction Mode — enabling 60 percent faster capture speed for the first 10 pages.

Read David’s full review of the KODAK ScanMate i1150 Scanner on PCMag.com.

-Brennan

P.S. Visit us online if you would like to learn more about how the KODAK ScanMate i1150 Scanner can accelerate your processes with seamless technology so you can focus on your customers.

Document Managing for the Document Managers

As an all encompassing document management organization, TMG Document Solutions has a list of responsibilities to attend to—some of which can take up to as much as 75% of their work time. Photocopying, duplicating, packaging, shipping, organizing—it’s a process to give a firm duplicate copies of thousands of papers. What if there was a solution that didn’t require several extra and sometimes unnecessary steps. Enter Kodak Alaris’ line of KODAK departmental scanners.  

TMG Document Solutions quickly became tired of separating, photocopying, re-organizing, packaging, loading trucks, and transporting thousands of documents to their proper homes. It required external communication with the outside facilities in order to get the necessary papers where they need to go in a timely manner. With advanced technology, transitioning is made easier, and TMG can focus their attention on how they can help their clients, rather than how fast they are getting their documents back to them.

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Utilizing a Kodak departmental scanner gave TMG the necessary tool to scan large batches of documents without worrying about page thickness or size. Different from a flatbed scanner that requires constant adjustment and human assistance, the Kodak scanner did all the work for them.

“The scanners need very little maintenance. We rarely even have to replace the feeder rollers” said Ron Peterson, Vice President of TMG Document Solutions. The transition was really a no brainer, and the overall efficiency of the company proves it works.

With the ability to recognize hundreds of pages loaded into the feeder at a time, with quick and accurate individual page scanning, and Ultrasonic Multi-feed Detection that identifies tiny gaps between documents that were unintentionally fed at the same time—it was certain that every document got scanned. With advanced settings like Multi-feed Detection, the scanner is able to identify sticky notes attached to paper, photos attached to evidence, labels on i3450_FR_375x250_375X0documents, and envelopes as multi-feeds instead of “irregular” documents.

Within just months, TMG saw improvements. Reduced costs in paper, copier toner, maintenance, labor and delivery costs—the new scanners just made everything easier. With the new system, TMG often returned boxes of the original documents with a CD featuring PDF files of the scanned documents.

Click here for more information on the success TMG had with a Kodak departmental scanner.

-Hayley

Skin Care Doctors find solution to paper medical records

Image_Source_Mag on infooverdrive.com Kodak Alaris

Photo source: ImageSourceMag.com

With more than 100,000 patients during the last fourteen years, Skin Care Doctors, P.A. has a large responsibility when it comes to maintaining and updating patient information and confidentiality. With that many patients, you must assume the office is filled with paper medical records. Well, thanks to the KODAK i2800 Scanner, MedCo Data and their Chart Ready Software—that is no longer the case.

Located in the Minneapolis/St. Paul, MN area, Skin Care Doctors provides several different dermatological services to its patients – medical, cosmetic, and surgical. After frustration from paper clutter, loss, and disorganization, CEO Michael Ebertz reached out to authorized Kodak Alaris reseller, MedCo Data, L.L.C.

With cumbersome paper medical records, patient care became messy, chaotic, and a hassle to transport between facilities. Taking up valuable office space, the doctors knew there was a better way to store these files — one that would take away the $20,000 cost bracket spent on courier fees. Converting nearly two million pieces of paper to a digital format was the challenge, scanning was the answer.

With MedCo Data’s innovative Chart Ready technology and two KODAK i2800 Scanners at each location where Skin Care Doctors’ patient records were stored, the conversion process began.

Chart Ready Software prepares records for digitization with barcode technology, allowing each file to be appropriately formatted and then stored in a cloud based data bank. Using KODAK i2800 Scanners gives Skin Care Doctors the greatest amount of pages scanned per minute, along with many other features to speed up the transition process.

With duplex scanning, great image quality and clarity, consistency and color stability, the i2800 scanner was the perfect solution. Flexible input and output technology gives Skin Care Doctors the ease it needs to scan all types of documents, even ID cards and embossed hard cards, quickly and efficiently.

During a six month period between December 2011 and May 2012, temporary employees scanned nearly two million pieces of paper and transitioned Skin Care Doctors to a digital system with the KODAK i2800 Scanners. Focusing on active patients primarily, and then providing the scanners for long term use as patients became more active in treatment, Skin Care Doctors was able to maintain the smooth transition process after those six months, and their practice has found minimal disruption as the scanning is made easy with the i2800.

As opposed to a sixteen week project of transferring patient information away from paper and into a digital format, the Chart Ready Software and the i2800 scanners has saved Dr. Ebertz and the practice almost twelve weeks—a time in which patient numbers never dropped and the practice never suffered. With the use of KODAK i2800 Scanners, Dr. Ebertz reports “greater satisfaction all around” for all those involved with Skin Care Doctors.

For more information, and to learn more about Skin Care Doctors’ success, click here.

-Hayley

Key words: Medical records; paper; paper records; patients; medical charts; scanner; KODAK scanner; conversion; scanning; cloud; data bank; duplex scanning; Skin Care;

A deeper view into our KODAK i2000-Series Scanners

Do you need powerful, robust scanning solution for your business?  Our KODAK i2000-Series Scanners might be just what you are seeking.

The KODAK i2400 Scanner with built-in Smart Touch functionality lets you capture, manage, process, and deliver PDFs and other file formats — automating processes that previously were time-consuming. So basically, you can complete even the most time-consuming jobs with great ease and in a timely manner.

What does this mean? You will be more efficient, better equipped and ready for anything that needs scanning, and your customers will be happy with the quality.

Even for interoffice use, the Smart Touch allows pre-programming, so if there’s a consistent job that is processed—the easy programming will make this task as easy as hitting a button. Saving all settings, file-dropping location, and output method—you don’t have to do a thing after the first time around.

With an extendable output tray and flexible paper handling, you can scan anything from a single piece of white paper to embossed hard surface cards. With the 50-sheet feeder and over 4,000 daily duty cycle, and perfect page image processing, your time consuming and hefty scanning jobs will become a thing of the past.

i2600

With all the features of the i2400 and more, the KODAK i2600 Scanner delivers speeds up to 50 pages per minute with a 75-page paper feeder.  The i2600 Scanner is sure to meet many companies’ needs. An adjustable self-storing output tray adjusts to all kinds of paper and cards, so your work consists of pressing the Smart Touch button—the scanner takes care of the rest.

With easy collaboration, the i2600 gives opportunity for central access, or multiple outlets. But with the i2600, all the alterations come from your desktop, so it’s easy to change settings, locations, file output and more without being right next to the scanner. Ideal for companies with multiple offices, this scanner is sure to give you exactly what you need, for a still reasonable price.

i2800 and i2900

As it only gets better as the numbers go up two more times.  The KODAK i2800 Scanner and the KODAK i2900 Scanner give you more for your money — higher page-per-minute performance all with the same great features as the i2400 and i2600.

For a full list of features, check out the KODAK i2000-Series desktop scanners page on Kodak Alaris’ web site!

Hayley

Need a go-anywhere scanner or one for bigger jobs? Check out our ScanMate i940 and i1120

You’ve probably already read about the new KODAK ScanMate i1150 and ScanMate i1180, but what about the rest of the ScanMates! Here’s a little breakdown of what you’re getting with these desktop scanners, what they’re meant for, and who is likely to find the best uses for them. If they might not be for you, fear not—we have something in our product line that is sure to fit your needs!

The KODAK ScanMate i940 makes collecting, managing, and distributing information simple and desktop-friendly. With its Smart Touch functionality, complicated multi-step scanning processes become simple.

The ScanMate i940 allows you to create email attachments, picture files, and searchable PDFs—all while putting your documents in the cloud for easy access. Using applications like SharePoint, Evernote and gDocSCAN will allow you to access documents from wherever you are—while also giving you the option to scan directly to these could-based applications.

USB-powered, this scanner can go wherever with you. Affordably priced, these ScanMate’s are perfect for small business or personal use. Their easy-to-use functions will appeal to everyone.

 

But wait, you use a Mac? Don’t sweat—the ScanMate i940 for MAC gives you the same functionality for MAC computers, so you won’t miss a thing!

 

Slightly bigger, with double the daily duty cycle, the KODAK ScanMate i1120 gives you just enough power to get through those slightly bigger jobs. With a 50 sheet feeder, the i1120 just about doubles all i940 features, making it a better choice for business with more demand.

 

Thanks to its small economic footprint, the easy-to-use button scanning, and low cost—the ScanMate i1120 will give you the versatility you need to be successful. With its best-in-class service warranty from Kodak, it’s sure to fulfill your needs.

Hayley

How Lifetime Care cut errors, saved patients’ time, and reduced costs

As one of the necessary components of our society, healthcare and health assistance is nothing to be taken lightly. Ranking in the 98th percentile of New York agencies, Lifetime Care has a standard to uphold for its patients and for those who work alongside the team to ensure quality service for the community. With experienced and respected professionals, Lifetime Care’s family satisfaction for hospice care rates above 96 percent, proving that they’re making people happy. With such responsibility, Lifetime Care needs reliable products in order to give their customers the best service—which is why they chose to minimize manual data entry and reap the benefits of Kodak Capture Pro Software.

lifetime-care-logo

With a daily average of about 3,000 patients, Lifetime Care must be able to record and care for each patient efficiently and accurately. In the ‘90s, the agency outsourced its document scanning, and the third-party service proved to be time consuming, costly, and error-prone. In 2000, the switch to Kodak products was made and the process became a little easier. Reducing costs while improving image quality was something to be excited about, but the team decided they needed more.

With improved technology and time, Information Management Services, and Authorized Reseller of Kodak Document Scanners, assisted Lifetime Care in introducing barcodes to patient documents. With increased efficiency, these barcodes automatically fill in necessary patient information after a visit—reducing manual labor.

Throughout the past few years, Lifetime Care has upgraded to the Kodak Capture Pro Software Network Edition, increasing its efficiency. There is no worrying about patient misinformation or misinterpretation, everything has been running smoothly with this new technology and Lifetime Care is able to better serve its patients.

Cutting errors, optimizing allocation of patients’ time and reducing costs, Kodak Capture Pro Software has been a positive addition to the Lifetime Care team.

Visit KodakAlaris.com to learn more about how Lifetime Care is benefiting from Kodak Capture Pro Software.

For more information on healthcare solutions, click here!

Hayley

Are you ready to Perform Automatic Business Processes with Advanced Insight?

Consistently, new technologies are introduced to increase business effectiveness and automatic business processes with improved insight are such an advancement. Thanks to scripted, rule-based workflows, content entry has gotten a whole lot easier.

Think about simple data with simple data entry. It is unrecognized and it has no meaning. When it’s captured, the process to understanding has begun.

The data can then be classified so it turns into information where important components are identified, and that can be used in transactions. When complete, data has transformed into information and then knowledge for the organization to improve their understanding.

As demonstrated in the chart below, the process of data being captured to becoming understood knowledge, leads you through the transformation from Enterprise Content Management to Customer Experience Management. This means that you are taking the information from a company view and understanding how it will be utilized to benefit customers and their needs—which drives customer loyalty.

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As another example, social media is data and companies are able to discover useful information to help maintain relationships and business partnerships—providing power to see concerns, complements, as well as feedback.

Using this methodology—Intelligent Document Understanding—will make your business more competitive.

For more information on Intelligent Document Understanding and automatic business processes and advanced insight, download our whitepaper.

Hayley