Photo source: ImageSourceMag.com
With more than 100,000 patients during the last fourteen years, Skin Care Doctors, P.A. has a large responsibility when it comes to maintaining and updating patient information and confidentiality. With that many patients, you must assume the office is filled with paper medical records. Well, thanks to the KODAK i2800 Scanner, MedCo Data and their Chart Ready Software—that is no longer the case.
Located in the Minneapolis/St. Paul, MN area, Skin Care Doctors provides several different dermatological services to its patients – medical, cosmetic, and surgical. After frustration from paper clutter, loss, and disorganization, CEO Michael Ebertz reached out to authorized Kodak Alaris reseller, MedCo Data, L.L.C.
With cumbersome paper medical records, patient care became messy, chaotic, and a hassle to transport between facilities. Taking up valuable office space, the doctors knew there was a better way to store these files — one that would take away the $20,000 cost bracket spent on courier fees. Converting nearly two million pieces of paper to a digital format was the challenge, scanning was the answer.
With MedCo Data’s innovative Chart Ready technology and two KODAK i2800 Scanners at each location where Skin Care Doctors’ patient records were stored, the conversion process began.
Chart Ready Software prepares records for digitization with barcode technology, allowing each file to be appropriately formatted and then stored in a cloud based data bank. Using KODAK i2800 Scanners gives Skin Care Doctors the greatest amount of pages scanned per minute, along with many other features to speed up the transition process.
With duplex scanning, great image quality and clarity, consistency and color stability, the i2800 scanner was the perfect solution. Flexible input and output technology gives Skin Care Doctors the ease it needs to scan all types of documents, even ID cards and embossed hard cards, quickly and efficiently.
During a six month period between December 2011 and May 2012, temporary employees scanned nearly two million pieces of paper and transitioned Skin Care Doctors to a digital system with the KODAK i2800 Scanners. Focusing on active patients primarily, and then providing the scanners for long term use as patients became more active in treatment, Skin Care Doctors was able to maintain the smooth transition process after those six months, and their practice has found minimal disruption as the scanning is made easy with the i2800.
As opposed to a sixteen week project of transferring patient information away from paper and into a digital format, the Chart Ready Software and the i2800 scanners has saved Dr. Ebertz and the practice almost twelve weeks—a time in which patient numbers never dropped and the practice never suffered. With the use of KODAK i2800 Scanners, Dr. Ebertz reports “greater satisfaction all around” for all those involved with Skin Care Doctors.
For more information, and to learn more about Skin Care Doctors’ success, click here.
Key words: Medical records; paper; paper records; patients; medical charts; scanner; KODAK scanner; conversion; scanning; cloud; data bank; duplex scanning; Skin Care;