There’s an easier way to manage housing applications

Managing a housing facility is no easy task and finding the right tenants can be cumbersome. Applications, personal information, and endless amounts of paperwork make for a hectic process—one that can be better managed by the proper scanning solution.

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Need an example of how this is possible?  Let’s take a look at how Albyn Housing Society used a Kodak departmental scanning solution to handle their document needs.

Located in the Scottish Highlands, managing more than 2,000 rental properties in an area home to more than 218,000 people, Albyn needed a reliable and versatile scanning system to effectively and accurately process all its paperwork.

“We needed a top-quality scanner to deal with the volume of paper as our older scanners kept jamming. The Kodak scanner was ordered, supplied and has worked with no complications” said Robin Narim, Albyn Housing Association’s Finance and IT Director.  “We’ve reduced the time it takes to allocate a property when it becomes vacant by 25%.”

Albyn Housing Society is spending ample amounts of money to build and maintain new facilities—there’s no reason for them to have to spend more money or their valuable time scanning documents. The Kodak scanner makes the process easy, affordable, and efficient.

To make things easier, all housing operations in the Scottish Highlands collaborated and decided on one comprehensive housing application—a streamlined and efficient process the Kodak scanner was able to benefit in many ways. There’s one form, one application, one waiting list, and several different housing facilities to choose from. It’s not only perfect for clients to save time on applications, but it helps the organizations stay organized. The time it takes to allocate a property once it’s vacant has reduced tremendously, and the placement process has become much more efficient.

Read more about Ablyn’s success with a Kodak departmental scanning solution.

-Hayley

Watch Kodak Alaris’ 2014 ALS #IceBucketChallenge — CEO, Presidents, & employees

To help raise awareness and support of ALS research, Kodak Alaris CEO Ralf Gerbershagen accepted CMO James Soames’ nomination to participate in the Ice Bucket Challenge. After braving a shower of icy water, Ralf nominated select members of his leadership team.

Watch the video below to see Ralf, Dennis Olbrich (President, Paper & Output Systems/Film Capture, Kodak Alaris), Dolores Kruchten (President, Document Imaging, Kodak Alaris), and employees in Document Imaging and IT participate.

 

Visit http://www.alsa.org/donate/ if you would like to donate to The ALS Association.

-Brennan

Next generation of KODAK Capture Pro: What’s new, free trial

Many professionals in IT and Operations are looking for solutions that will quickly covert paper into useful digital information.  The right solution is needed though.  Just scanning and extracting data into repositories could lead to issues that add cost to back-office operations and negatively impact customer loyalty.

KODAK Capture Pro v5.0 from Kodak Alaris

KODAK Capture Pro v5.0 from Kodak Alaris

To provide mid-to-large-size businesses with an updated solution, Kodak Alaris has announced the next generation of its award-winning software, KODAK Capture Pro Software v5.0, to help businesses reach greater accuracy, efficiency, and cost effectiveness in their document scanning processes.

With Capture Pro v5.0, organizations can do the following to simplify scanning, automate indexing, and more effectively leverage information.

  • Convert forms, invoices, records and other critical documents into high-quality images
  • Save costs and improve productivity
  • Effectively handle centralized and de-centralized batch capture in many industries (i.e.: government, healthcare, finance, service bureaus, and more)

Capture Pro Software is ideal for centralized and de-centralized batch capture workflows in a wide range of industries, with successful deployments in Government, Healthcare, Finance and Service Bureaus and proven impact in many business applications.

Here are some examples of how KODAK Capture Pro Software delivers results for customers.

  • Service bureau reduced data entry time by 50% and significantly enhanced accuracy
  • Hospital doubled their capacity for capturing patient records
  • S. county office improved their productivity in electronic records management by 50%

How is KODAK Capture Pro v5.0 different?  …Thought that you’d never ask.  Here are the highlights.

  • A new, quick-start user interface initiates a scan job with a single click. The simple and intuitive new graphic user interface eliminates the learning curve for knowledge workers who only occasionally use a scanner.
  • Productivity enhancements such as auto-deletion of header sheets used for document separation and multiple document splits, which is the ability to create a new document starting with each page selected in a single, split operation.
  • Support of Windows 8.1 and expanded support of new scanners from Kodak Alaris, as well as additional third-party scanners.

To date, Capture Pro Software has earned numerous awards.  The most recent was a 2014 Summer Pick Award from Buyers Laboratory LLC (BLI) for functionality, ease of use, optical mark recognition.

Interested in trying our solution for free?

 

-Brennan

Here’s a brief overview of Capture Pro Software v5.0.

Streamline the capture and access of hospital patient records

Like many other industries, the medical field is filled with records, documents, files, and just a lot of paper. With the push to “go digital,” many face the decision of how to transfer all of their documents into a new format—one that works best for them and their customers. For Chesapeake Document Services (CDS), finding an efficient way to transfer all the important data from their two largest clients, Maryland-based hospitals, was a top priority.

Originally tediously and manually entering data by hand, the service bureau wanted a way to reduce time and cost—so they turned to KODAK Capture Pro Software, and moved all the data to a more reliable system. Taking on the non-database version first, becoming familiar with the software is what led CDS to become beta testers for Capture Pro Software with the database lookup feature.

From the moment everything was implemented and running smoothly, CDS’ Director of Operations Lee Stalnaker began utilizing the barcodes on records for one of their hospital clients—making scanning a barcode the only physical action needed to gather name, date of birth, and key medical data into index files.

File, document management, digital

Source: Fiverr.com

Uploading files as a PDF or TIFF file gave the hospitals easy access to the scanned documents, and the ability of Capture Pro Software to work with a wide array of scanners and scanning programs provided the needed edge to help all of CDS’ clients—wherever they are. CDS was even awarded a contract because their use of the Capture Pro Software gave a common interface for seamless scanning with a variety of models and manufactures.

Not saving all the good stuff for their clients, CDS uses KODAK scanners at their own facilities, and have become truly brand loyal. “We have KODAK Scanners and we scan at 300 dpi in bitonal mode, as that’s ideal for OCR,” said Stalnaker. “To enhance scanning speed, we work in landscape with the i1860 Scanner, and we can complete an entire box of records in about 45 minutes.”

Other solution benefits include:

  • Turnaround times decreased significantly with faster data access for hospital clients
  • Data entry time reduced by about 50%
  • Index fields now auto-populated in a streamlined manner
  • Staff able to be re-purposed to take on other projects; overhead reduced
  • Streamlined workflow from scanning through uploading to Cloud-based storage/access
  • Ability to use Capture Pro Software capabilities as a selling point in gaining new business

Click here for more information about CDS and Capture Pro Software.

Want to try out KODAK Capture Pro Software?  Use this link to download a free trial.

-Hayley

P.S.: KODAK Capture Pro Software v5.0 is the newest addition to Kodak Alaris’ software and solutions portfolio. Users will enjoy even greater productivity and ease of use. Beginning September 23rd — if you have an active Software Assurance Agreement — you can upgrade to version 5.0 at no additional charge or contact your reseller to purchase.

Crimson enhances services to offer BPO solutions using scanners and software from Kodak Alaris

Crimson logo

Crimson logo

To augment its traditional bureau back scanning services to offer SLA[1]-based BPO[2] solutions to customers, Crimson, a document management organisation headquartered in the north west of England, has invested in Kodak Alaris’ latest production scanners and software to rationalize and refresh its whole estate of equipment.

Based on this upgrade project, Crimson will now offer transactional scanning services to customers where turnaround time and accuracy is critical. This includes processing invoices, building planning applications, day forward scanning and digitization of proof of delivery documentation.

Crimson has purchased Kodak Alaris’ flagship production scanner – the i5800 – plus dual stacker accessory, along with Capture Pro Network Edition imaging software for its main scanning centre in Leigh, Lancashire. It has also bought two Kodak i3400 scanners and connected A3 flatbeds for use on onsite scanning projects. In addition, Crimson has upgraded its production and DR[3] servers and installed a 10-gigabit Ethernet network to improve data throughput between the i5800 and its associated servers. The total IT investment to support this business transition totals £120,000.

Alastair Galbraith, Crimson’s managing director, says, “The investment in the top of the range Kodak i5800 is allowing us to not only capture images at 300 dpi without any system slow down – key for SLA work we’re bidding for where quality counts – but we’re changing how we organize and run our bureau from a personnel perspective to improve efficiency and service capability.”

Scanner speed used to be a constraining factor in the business. This has been solved by using the Kodak i5800. Galbraith explains, “The transformation has been stunning such that we’ve extended our opening times and implementing a shift system which means 10,000 extra scans per day – that’s a 20% uplift on mixed document types compared to what we were doing before.”

Originally founded in 1977 as a microfilm company, Crimson was created through the merger of two companies[4] in 2009 to become a scanning firm offering a range of capture services: paper, microfilm and heritage (book scanning). With annual sales today of around £1.5 million, Crimson employs 40 staff in England and Scotland and processes around 2 million pages per month for a range of public and private sector clients including foodservice wholesale provider, Bidvest 3663, and a dozen local authorities.

With all imaging features enabled, the Kodak i5800 Scanner is capable of processing up to 210 pages per minute – the fastest offered by Kodak Alaris – without any daily volume limitations. It comes with a height adjustable pedestal to make it comfortable for every operator and is packed with imaging features to guarantee scan quality, improve productivity and avoid misfeeds which slow the bureau operation down.

Crimson benchmarked the Kodak scanners and software against solutions from two other scanner vendors but ultimately chose Kodak Alaris given it has used its products for the past 15 years and felt the migration path for staff was that much easier.

The i5800 consolidates equipment in use and how the bureau staff work

Historically Crimson had around 10 Kodak scanners of different ages and performance classes some of which were approaching end of life. This created operational inefficiencies as there were different imaging software and application configurations per PC and each scanner type worked slightly differently, too. This meant that staff training was an issue if operators had to change from one scanner to another depending on customer workload demands.

Galbraith says, “If some-one was ill or on holiday, it would be tough to keep all 10 scanners working. The Kodak i5800 has allowed us to consolidate our equipment and given us the resilience we need as a service provider as well. Just three scanners are now in use with the oldest – a Kodak i4600 – purchased a couple of years ago.”

Staff resourcing has changed as a result. Previously the challenge was always finding skilled operators to manage the machines. However, as the i5800 can cope which such a large workload, Crimson is no longer dependent on them – the effort is made on employing ‘preparation’ staff to feed the machine and then do quality assurance. This has reduced risks to the business commercially.

Using Kodak Capture Pro Network Edition has also standardized the capture software within the firm. With no click charges, and a simple licence process allowing the load balancing between scanners or locations depending on client workload demands, Capture Pro Network Edition comes with helpful features like comprehensive indexing and auto import to speed up document processing. With the investment in new network access, staff at either of Crimson’s offices can also login to access batches and process jobs for customers as necessary.

Dual stacker accessory saves Crimson money by allowing the easy re-use of patch sheets

The purchase of the dual stacker accessory is also a key benefit. It allows Crimson to sort and reuse patch code separator sheets which saves money and is environmentally friendly. The business used to purchase 25,000 sheets every other month and therefore estimates a ROI on the stacker accessory within 12 months. Galbraith adds, “Auditing is enhanced. If you don‘t take out the sheets, paperwork won’t fit back into the clients’ boxes which means extras are returned which then raises queries about why there is a mismatch.”

The deployment of Kodak Alaris’ scanners and software gives Crimson the confidence that it’s business as usual digitization projects will be delivered on time, every time. Image accuracy is second to none and scanning response times have been boosted which allows the Crimson management team to focus on the bigger picture rather the day-to-day – namely new business development and streamlining processes even more to grow the organisation further.

-Neil

 

[1] Service Level Agreements

[2] Business Process Outsourcing

[3] Disaster recovery

[4] Hi-Scan and MTL Document Services

Document Managing for the Document Managers

As an all encompassing document management organization, TMG Document Solutions has a list of responsibilities to attend to—some of which can take up to as much as 75% of their work time. Photocopying, duplicating, packaging, shipping, organizing—it’s a process to give a firm duplicate copies of thousands of papers. What if there was a solution that didn’t require several extra and sometimes unnecessary steps. Enter Kodak Alaris’ line of KODAK departmental scanners.  

TMG Document Solutions quickly became tired of separating, photocopying, re-organizing, packaging, loading trucks, and transporting thousands of documents to their proper homes. It required external communication with the outside facilities in order to get the necessary papers where they need to go in a timely manner. With advanced technology, transitioning is made easier, and TMG can focus their attention on how they can help their clients, rather than how fast they are getting their documents back to them.

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Utilizing a Kodak departmental scanner gave TMG the necessary tool to scan large batches of documents without worrying about page thickness or size. Different from a flatbed scanner that requires constant adjustment and human assistance, the Kodak scanner did all the work for them.

“The scanners need very little maintenance. We rarely even have to replace the feeder rollers” said Ron Peterson, Vice President of TMG Document Solutions. The transition was really a no brainer, and the overall efficiency of the company proves it works.

With the ability to recognize hundreds of pages loaded into the feeder at a time, with quick and accurate individual page scanning, and Ultrasonic Multi-feed Detection that identifies tiny gaps between documents that were unintentionally fed at the same time—it was certain that every document got scanned. With advanced settings like Multi-feed Detection, the scanner is able to identify sticky notes attached to paper, photos attached to evidence, labels on i3450_FR_375x250_375X0documents, and envelopes as multi-feeds instead of “irregular” documents.

Within just months, TMG saw improvements. Reduced costs in paper, copier toner, maintenance, labor and delivery costs—the new scanners just made everything easier. With the new system, TMG often returned boxes of the original documents with a CD featuring PDF files of the scanned documents.

Click here for more information on the success TMG had with a Kodak departmental scanner.

-Hayley

What does 200 pages per minute look like?

KODAK i1860 Scanner

KODAK i1860 Scanner for demanding production-scanning purposes.

For high volume businesses or jobs, you need a scanner that’s compatible—one that’s not only high volume, but high speed. You need the KODAK i1860 Scanner. It’s not just extremely easy to use with a color touch screen, but it’s durable and ready to work through multiple shifts of work day after day.

With the ability to scan 200 pages per minute, there’s really no job the i1860 can’t handle. With a 500-sheet feeder and indexing and patching capabilities, document management is made easy.

 

Aiding in the success of hospital records management, motor vehicle departments efficiency, medical organizations transferability, and many more, the KODAK i1860 has given companies a fast, easy, and efficient alternative to document management. Compatible with CapturePro Software, the scanner’s perfect page image processing and SuperPath paper handling gives the user unique capability to not only manage documents, but get the best quality scans without having to analyze them manually.

The usability of an adjustable height and transport as well as five different output format options gives quality scans in a timely manner—something anyone can get excited about.

Visit our Web site for more information about the KODAK i1860 Scanner or our other production scanners!

-Hayley