How do you pass documents to your peers? You’d probably send an attachment in an email, or maybe even deliver it in person as a printed file. Okay…probably not that last one unless you sit next to them. Don’t do either of those—instead, share it. If your organization practices intelligent document understanding, there will be a content management system that allows you to virtually share your documents via online platforms.
How is this different than an attachment in an email? Its home base is the Web—meaning people with access to it, can edit it right there and it will save automatically.
With sites like Microsoft SharePoint, Box, and Alfresco you’re able to create, share, manage, and automatically update documents in one easy-to-use place.
Oh, and they can be secure. There are online document sharing forums that allow you to initiate online collaboration, sync files, and manage viewers or writers with simple button clicks. Need to access the files anywhere through a simple and secure link? Through tracking and management functions, access to user activity files is available and you’re always getting the most current version of the document.
For easy and reliable collaboration, programs like this are your best bet. They are practical, powerful, and offer a variety of benefits to users.
Other programs, like Microsoft SharePoint, also give you options for document sharing and collaboration. With built-in compatibility for Outlook and Project, SharePoint provides easy options for messaging and communication.
Have you seen our KODAK Info Activate Solution software? It delivers business benefits and efficiencies because it functions inside of Microsoft SharePoint. You gain all the benefits of using this powerful integration and collaboration platform.
Document sharing enables employees to create a more dynamic and productive working environment—after all, it’s part of the “digital age.” With these programs, organizations can ensure secure and accurate collaboration between team members around the world.